Terms and Conditions
Effective Date: July 16, 2026
Last Updated: July 16, 2026
Welcome to the website of APEX MEP Consultant.
These Terms and Conditions (“Terms”) govern your access to and use of https://apexco.in/ and your engagement with APEX MEP Consultant (“APEX,” “we,” “our,” or “us”) for engineering, design, drafting, BIM, modelling, coordination, and consultancy services.
By accessing our website, submitting an enquiry, accepting a quotation or proposal, issuing a purchase order, making a payment, or using our services, you agree to these Terms.
If you do not agree with these Terms, you should not use our website or services.
1. About Our Services
APEX provides professional services that may include:
Mechanical, Electrical, Plumbing, and Fire-protection design
Fire-alarm design
Structural engineering support
HVAC design
Shop drawings
BIM modelling and coordination
2D and 3D drafting
Point-cloud modelling
Technical reviews and consultancy
Project coordination
Other related engineering and design services
The exact services, deliverables, assumptions, exclusions, fees, and timelines for a project will be defined in the applicable quotation, proposal, purchase order, statement of work, work order, email confirmation, or signed agreement.
2. Priority of Project Documents
If there is a conflict between these website Terms and a project-specific document, the following order of priority will generally apply:
A mutually signed service agreement or contract
An accepted statement of work or proposal
An accepted quotation or work order
An accepted purchase order, subject to our written approval
These website Terms
Any client purchasing terms will apply only where we expressly accept them in writing.
3. Service Enquiries and Proposals
Information submitted through our website does not automatically create a client-consultant relationship or require us to accept a project.
We may:
Request additional project information
Decline an enquiry or project
Revise or withdraw a quotation before acceptance
Set an expiry date for a proposal
Require an advance payment before beginning work
Require a signed agreement, purchase order, or written approval
A project will normally begin only after the required commercial and technical conditions have been satisfied.
4. Client Responsibilities
The client must provide complete, accurate, current, and properly authorised project information.
This may include:
Architectural drawings and specifications
Site information and dimensions
Equipment schedules and technical data
Existing-condition drawings
Survey or point-cloud information
Applicable codes, standards, and authority requirements
Project schedules and submission dates
Design criteria
Client and stakeholder comments
Timely approvals and decisions
Access to relevant personnel, systems, and locations
The client is responsible for promptly reviewing deliverables and notifying us of any issue, inconsistency, or required clarification.
We are entitled to rely on information supplied by the client and authorised third parties unless we have expressly agreed to verify it.
5. Accuracy of Client-Supplied Information
APEX will not be responsible for errors, delays, rework, additional costs, or unsuitable outcomes caused by:
Incomplete, inaccurate, inconsistent, or outdated client information
Undisclosed site conditions
Incorrect dimensions or surveys
Changes made without notifying us
Information supplied by other consultants, contractors, vendors, or authorities
Use of preliminary or unapproved information
Failure to obtain required approvals or professional reviews
Corrections or changes resulting from such matters may be treated as additional services.
6. Fees and Payment
Fees will be stated in the applicable quotation, proposal, invoice, or agreement.
Unless otherwise agreed in writing:
Payments must be made by the due date stated on the invoice.
Advance payments or deposits may be required.
Applicable taxes, duties, bank charges, payment-processing fees, and currency-conversion costs are the client’s responsibility.
We may suspend work where an invoice becomes overdue.
Suspension may affect the project schedule and resource availability.
The client remains responsible for work performed and costs incurred before suspension or termination.
Overdue amounts may be subject to interest or recovery costs to the extent permitted by law.
The client must notify us promptly if it disputes an invoice and must provide specific reasons for the dispute. Undisputed portions remain payable.
7. Scope Changes and Additional Services
A change may arise where the client requests or causes work beyond the agreed scope.
Examples include:
Revised layouts, dimensions, or specifications
Additional design options
Additional meetings or coordination
Changes after approval
Rework caused by revised architectural or consultant information
Additional submissions
Accelerated delivery requirements
Additional file formats
Additional modelling detail
Authority or contractor comments outside the original assumptions
Work resulting from previously undisclosed conditions
We may issue a revised quotation, variation, change order, or additional invoice for such work.
Where urgent action is required, written approval by email or another agreed communication channel may be treated as authorisation to proceed.
8. Project Timelines
Any project schedule or delivery date is based on information available when the estimate is provided.
Timelines may change due to:
Delayed client information, feedback, or approvals
Scope changes
Third-party coordination
Authority review
Site-access restrictions
Technical complexity
Unforeseen conditions
Events beyond our reasonable control
Unless expressly stated otherwise in a signed agreement, project dates are reasonable estimates rather than guaranteed deadlines.
APEX will not be responsible for delays caused by the client or third parties.
9. Review and Acceptance of Deliverables
The client must review each deliverable within the period stated in the applicable project documents or, where no period is stated, within a reasonable time.
The client must provide clear and consolidated comments.
A deliverable may be treated as accepted where:
The client provides written approval.
The client uses or circulates it.
It is submitted to an authority, contractor, consultant, or other third party.
The client instructs us to proceed to the next project stage.
The client does not provide comments within the agreed review period.
Acceptance does not prevent correction of a genuine error identified within the applicable professional or contractual obligations.
10. Revisions
The number and type of included revisions, if any, will be stated in the project proposal or agreement.
Revisions do not include:
Changes to the original scope
Redesign following approval
Changes caused by new client information
Revisions resulting from another consultant’s changes
Changes in applicable requirements
Multiple alternative options not included in the scope
Rework caused by inaccurate client information
Work exceeding the included revisions may be charged separately.
11. Engineering and Professional Reliance
Our deliverables must be used only:
For the project for which they were prepared
For the stated purpose and project stage
Together with the applicable assumptions, notes, limitations, and specifications
By appropriately qualified and authorised persons
Conceptual, preliminary, tender, coordination, or construction-stage documents must not be used for another purpose or project stage without appropriate review and approval.
Where local law requires review, certification, stamping, signing, or approval by a locally licensed professional, the client is responsible for arranging that service unless it is expressly included in our agreed scope.
12. Codes, Permits, and Approvals
We will use reasonable professional care in applying the codes, standards, and project requirements identified in the agreed scope.
However:
Regulatory interpretations may differ.
Authorities may request changes.
Codes and standards may change.
Approval is controlled by the relevant authority and cannot be guaranteed.
Permit, submission, certification, or approval services are included only where expressly stated.
Additional work resulting from authority comments or revised requirements may be chargeable.
13. Construction and Site Responsibility
Unless expressly included in our written scope, APEX is not responsible for:
Construction methods or sequencing
Contractor supervision
Site safety
Temporary works
Installation quality
Material procurement
Contractor compliance
Verification of concealed conditions
Day-to-day site management
The acts or omissions of contractors, suppliers, or other consultants
Contractors and site professionals remain responsible for independently checking dimensions, conditions, coordination, constructability, and safety before carrying out work.
14. Intellectual Property
Unless otherwise agreed in writing, APEX retains ownership of its:
Pre-existing intellectual property
Templates
Libraries
Families and standard details
Calculation methods
Processes and workflows
Software tools
Know-how
Reusable design elements
Internal standards
Background materials
After full payment of all applicable invoices, the client receives a non-exclusive right to use the final agreed deliverables for the identified project and purpose.
The client may not sell, license, reuse, modify, distribute, or apply the deliverables to another project without our written permission, except where expressly permitted by the applicable agreement.
Editable or source files are provided only where included in the agreed scope.
15. Client Materials
The client retains ownership of materials supplied to us.
By supplying materials, the client confirms that:
It has the right to provide and authorise our use of them.
Our use of them for the project will not violate third-party rights.
The materials do not contain unlawful or malicious content.
Required permissions and licences have been obtained.
The client grants us permission to use, copy, process, and share the materials with authorised project personnel as reasonably necessary to perform the services.
16. Confidentiality
Each party should protect confidential information received from the other party and use it only for legitimate project and business purposes.
Confidential information may be shared with employees, consultants, subcontractors, professional advisers, and service providers who reasonably require access and are subject to suitable confidentiality obligations.
Confidentiality obligations do not apply to information that:
Is publicly available without a breach of obligation
Was lawfully known before disclosure
Is independently developed
Is lawfully received from another source
Must be disclosed by law, court order, or regulatory authority
A separate non-disclosure agreement will apply where one has been signed.
17. Portfolio and Marketing Use
Unless prohibited by a written agreement, confidentiality obligation, or client instruction, we may request permission to identify completed projects or display non-confidential project information in our portfolio, proposals, website, or marketing materials.
We will not knowingly publish confidential drawings, client data, restricted project information, or proprietary materials without appropriate permission.
18. Third-Party Services and Software
Our services may involve third-party software, cloud platforms, data, consultants, vendors, or technical tools.
We are not responsible for interruptions, changes, errors, security incidents, licensing restrictions, or failures caused by third-party services outside our reasonable control.
The client must comply with any third-party licensing or usage restrictions applicable to files, software, models, or data provided to it.
19. Website Use
You may use our website only for lawful purposes.
You must not:
Attempt to gain unauthorised access to the website or its systems
Introduce malware, harmful code, or automated attacks
Copy or republish website content without permission
Misrepresent your identity or authority
Submit false, unlawful, defamatory, or misleading information
Interfere with the website’s security or operation
Use website content in a way that infringes intellectual-property rights
Scrape or extract website information through unauthorised automated means
We may restrict access where we reasonably believe these Terms have been violated.
20. Website Information
Website content is provided for general information and marketing purposes.
It does not constitute project-specific engineering, technical, legal, financial, safety, or regulatory advice.
You should not rely on general website content as a substitute for services based on the specific facts and requirements of your project.
We may update, remove, or correct website content without notice.
21. Third-Party Links
Our website may contain links to third-party websites or platforms.
These links are provided for convenience only. We do not control and are not responsible for third-party content, availability, privacy practices, security, products, or services.
Accessing a third-party website is at your own risk.
22. Warranties and Disclaimers
We will perform agreed professional services using reasonable skill, care, and diligence consistent with the applicable scope and generally accepted professional practices.
However, to the extent permitted by law:
We do not guarantee that every authority, contractor, consultant, or stakeholder will accept a particular design or interpretation.
We do not guarantee uninterrupted or error-free website access.
Results may depend on information and actions outside our control.
No warranty applies beyond those expressly stated in the applicable agreement or required by law.
Website materials are provided on an “as available” basis.
Nothing in these Terms excludes a right or warranty that cannot legally be excluded.
23. Limitation of Liability
To the maximum extent permitted by law, APEX will not be liable for:
Indirect, incidental, special, punitive, or consequential losses
Loss of profit, revenue, opportunity, business, reputation, or anticipated savings
Delays caused by clients, authorities, contractors, consultants, vendors, or other third parties
Loss resulting from unauthorised modification or misuse of a deliverable
Loss caused by inaccurate or incomplete client information
Failure to obtain a permit or authority approval
Loss of data outside our reasonable control
Unless a signed agreement states otherwise, our total aggregate liability arising from a particular service will not exceed the fees actually paid to APEX for the specific service giving rise to the claim.
This limitation does not apply where liability cannot lawfully be limited or excluded.
24. Indemnification
To the extent permitted by law, the client agrees to protect and indemnify APEX against third-party claims, losses, costs, or liabilities arising from:
Client-provided materials that infringe third-party rights
Unauthorised alteration or misuse of our deliverables
Use of deliverables for another project or purpose
False or inaccurate information provided by the client
The client’s breach of these Terms
Unlawful use of our website or services
This provision does not apply to the extent a claim is directly caused by our established breach of applicable professional obligations.
25. Suspension and Termination
We may suspend or terminate services where:
Payments are overdue
Required information or approvals are not provided
The project remains inactive for an extended period
Continuing the work may be unsafe, unlawful, unethical, or professionally inappropriate
The client materially breaches the agreed terms
The client or its representatives engage in abusive, threatening, fraudulent, or unlawful conduct
Either party may terminate a project in accordance with the applicable agreement.
Upon termination, the client must pay for all work performed and costs incurred up to the termination date.
26. Force Majeure
Neither party will be responsible for a failure or delay caused by events beyond its reasonable control, including:
Natural disasters
Fire, flood, or severe weather
War, terrorism, or civil disturbance
Epidemics or public-health emergencies
Government restrictions
Power, internet, or telecommunications failures
Cyberattacks
Labour disruptions
Transport interruption
Third-party platform outages
The affected party should take reasonable steps to minimise the impact and resume performance when practical.
27. Electronic Communications
You agree that project approvals, instructions, notices, proposals, invoices, and other communications may be provided electronically.
Instructions and approvals sent through email or another agreed communication channel may be relied upon as authorised communications from the client.
The client is responsible for maintaining the security of its email and communication accounts.
28. Privacy
Our collection and use of personal information are governed by our Privacy Policy.
By submitting information through our website or engaging our services, you acknowledge that your information may be processed as described in that policy.
29. Governing Law and Jurisdiction
These Terms are governed by the laws of India.
Unless another jurisdiction or dispute-resolution process is stated in a signed project agreement, disputes will be subject to the courts having jurisdiction in Ahmedabad, Gujarat, India.
Before starting formal proceedings, the parties should make reasonable efforts to resolve the matter through good-faith discussions.
30. Severability
If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will continue in effect.
The invalid provision will be interpreted or modified as closely as legally possible to reflect its original purpose.
31. No Waiver
A failure or delay in enforcing a right under these Terms does not waive that right.
A waiver will be effective only when provided in writing by an authorised representative.
32. Changes to These Terms
We may update these Terms periodically to reflect changes in our website, services, operations, or legal requirements.
The updated version will be published on this page with a revised “Last Updated” date.
Continued use of the website after an update constitutes acceptance of the revised Terms. Project-specific changes will be managed according to the applicable agreement.
33. Contact Us
For questions about these Terms and Conditions, contact:
APEX MEP Consultant
E-906, PNTC
Times of India Press Road
Rajmani Society, Satellite, Shyamal
Ahmedabad – 380015
Gujarat, India
Email: info@apexco.in
Phone: +91 96870 17166
Website: https://apexco.in/